The Overlooked Basics
The Overlooked Basics
A summary of what every dental practice owner should know and implement in the day to day operations of their practice.
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HR Audit Checklist

HR Audit Checklist

6/27/2019 9:32:00 AM   |   Comments: 0   |   Views: 25
                                        
The Hiring Process
                                        
            
                    
  • Accurate job description developed for all positions
  •                 
  • Job application submitted with required forms (background check, reference check, credit check release)                 
                          
    • Is your job application compliant with the law?
    •                 
                    
  •                 
  • Completed reference checks
  •                 
  • I-9 forms completed with proper identification 
  •                 
  • Important medical information and emergency contacts gathered and filed 
  •                 
  • Proper identification of independent contractors
  •                 
  • W-4 forms completed and submitted to the IRS
  •                 
  • Personnel files kept (and kept current)
  •             
            
                                        
New Employees
                                        
            
                    
  • Employee Manual - specific to your workplace                 
                          
    • Workplace policies (enforceable) 
    •                     
    • Workplace culture
    •                 
                    
  •                 
  • Employee orientation
  •                 
  • Employee training
  •             
            
                                        
Wages & Hours
                                        
            
                    
  • Employees correctly categorizes as exempt or nonexempt (FLSA - Fair Labor Standards Act)
  •                 
  • Pay structure outlined & compensation plan communicated                 
                          
    • overtime pay for non-exempt employees (1.5 x hourly wage)
    •                 
                    
  •                 
  • Method of recording time
  •                 
  • Paid time off (vacations and holidays) structure
  •                 
  • Payroll withholding performed accurately
  •             
            
                                        
Benefits
                                        
            
                    
  • Benefits administrator
  •                 
  • Summary plan descriptions provided to plan participants
  •                 
  • Health care plan information kept private and secure
  •                 
  • COBRA (Consolidated Omnibus Budget Reconciliation Act) notices provided 
  •                 
  • FMLA (Family & Medical leave Act) - up to 12 weeks leave
  •                 
  • ERISA (Employee Retirement Income Security Act) compliance
  •                 
  • Supervisors and managers trained to report more than three days absence to HR for FMLA purposes
  •                 
  • Form 5500s completed and reported
  •             
            
                                        
Employee Relations
                                        
            
                    
  • Performance evaluation structure and schedule                 
                          
    • Quality and quantity of work evaluated
    •                     
    • Is performance related to compensation?
    •                 
                    
  •                 
  • Flexible workplace policies?
  •                 
  • Disciplinary action for violating policies and procedures
  •                 
  • Process for employee complaints
  •                 
  • Whistleblower policy in effect?
  •             
            
                                        
Safety & Security
                                        
            
                    
  • Procedure for reporting safety hazards                 
                          
    • Prompt reporting
    •                     
    • Employee suggestions to reduce/ eliminate risk
    •                 
                    
  •                 
  • Measures to keep unauthorized people from entering a specified area
  •                 
  • Appropriate lighting indoors and outdoors
  •                 
  • Measures to prevent intruders from entering
  •                 
  • OSHA compliance
  •             
            
                                        
Employee Separation
                                        
            
                    
  • Exit interview process
  •                 
  • Separation and COBRA notices provided on time
  •                 
  • Final paychecks provided on time
  •             
            


OBERMAN LAW FIRM 

Stuart J. Oberman, Esq handles a wide range of legal issues for the dental profession including cyber security breaches, employment law, practice sales, OSHA, and HIPAA compliance, real estate transactions, lease agreements, noncompete agreements, dental board complaints, and professional corporations.
 
For questions or comments 
regarding this article 
please call (770) 554-1400
or visit 
www.obermanlaw.com
 
 Email Emily Scarborough at emily@obermanlaw.com to hear Stuart J. Oberman, Esq speak at your next event.

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