Sandy Pardue, Consultant/Classic Practice Resources
Sandy Pardue, Consultant/Classic Practice Resources
Management and Organizational solutions for dental practices.
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Sandy Pardue
Sandy Pardue

Consultant Tip: Office Computer Security

Consultant Tip: Office Computer Security

7/24/2014 1:52:03 PM   |   Comments: 1   |   Views: 12395

Office Computer Security 

In order to secure the practice computer system and its resources, each person is assigned a unique and confidential user name and passcode for accessing the office software.  A username defines a particular person who uses the software program. This information is confidential and is not to be shared with anyone.  A copy of the usernames and passwords are kept by management in a secure place.

Security levels should align with tasks of each position. User rights are determined by the tasks of the position. For example, the person in the office responsible for accounts receivable, should have user rights to make adjustments and print statements. That user right would not be given to a dental assistant.

There will be occasions when staff will need to leave their work area during the day and at lunch. They will be responsible for signing out of the software program each time they leave, even for short periods. Under no circumstances should staff work under someone else’s username. Usernames are assigned and set up before new employees start their jobs and they are deleted the same day their employment ends.

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