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Posted 6 days ago by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 10
Are Your BAAs Current?
Business Associate Agreements – BAAs – are the Achilles’ Heel of many healthcare office privacy strategies.  That’s because, like many aspects of privacy regulation, BAAs evolve over time.  Consequently, even when Business Associate Agreements are held for all vendors, they may not be HIPAA...  Read More
Posted 5/29/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 21
Social Media and HIPAA
Your office staff may not be aware that social media opens the doors to all sorts of HIPAA violations.  Take some commonsense precautions with postings:If you wouldn’t say it in your waiting room, don’t say it online.  Read social media content aloud before you post it.  If there’s information you...  Read More
Posted 5/24/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 19
HB300: The Real Thing!
In Texas, HIPAA and House Bill 300 have teeth.  But why should you believe us?     Ask the Lufkin woman who received 5 years’ probation for stealing patient information    Talk to the former Longview hospital employee who was sentenced to 18 months in prison for wrongful disclosure of patient PHI  ...  Read More
Posted 3/15/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 27
Had a Business Associate Tell You They’re HIPAA Certified?
 Many vendors would like HIPAA certification to confirm they are fully compliant with HIPAA Rules and understand all aspects of the Health Insurance Portability and Accountability Act (HIPAA), but is it possible to obtain HIPAA certification to confirm HIPAA compliance?Many companies claim they...  Read More
Posted 3/7/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 33
Finally … HIPAA-Compliant Texting and Collaboration
For busy dental professionals, convenient, worry-free communication and optimized workflow are essential elements of daily practice.  Our Certified HIPAA Professionals are continually asked to recommend HIPAA-complaint communication solutions.   Until recently, those recommendations were fraught...  Read More
Posted 1/29/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 31
WHAT ABOUT ENCRYPTED EMAIL? Part II
HIPAA requires both Covered Entities and Business Associates to retain past email communications containing ePHI. The retention period is 6 years. For any healthcare organization, no matter the size of the practice, storing 6 years of emails and attachments requires considerable storage space....  Read More
Posted 1/17/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 49
WHAT ABOUT ENCRYPTED EMAIL?
Many Smart Training clients send Protected Health Information via email but are unsure how to make their email HIPAA compliant.  To add to the challenge, many email service providers offer an encrypted email service, but not all are HIPAA compliant – and few actually incorporate the necessary...  Read More
Posted 12/11/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 42
YOUR OFFICE, HIPAA AND SOCIAL MEDIA
Many times, HIPAA violations are caused by well-meaning staff members. More and more often, violations occur because of inappropriate use of social media. Staff members should be trained on the ‘Golden Rule’ of social media usage; if they wouldn’t say it in an elevator, they shouldn’t say it...  Read More
Posted 11/20/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 27
HIPAA THEFTS FACILITATE INCOME TAX FRAUD
Ever wonder where the criminals who file fraudulent income tax returns get the data they need to scam the government?  Consider Jean Baptiste Alvarez, a 43-year-old behavioral healthcare worker who stole daily census sheets from the 267-bed facility where he worked. The census sheets contained all...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 23
HIPAA Security: Are Your Patients Records Safe?
A former nurse from Midway, Florida was convicted of wire fraud, theft of government funds, possession of unauthorized access devices and aggravated identity theft. The 41-year-old woman was employed as a nurse in a Tallahassee nursing home.She stole the personal information of 26 patients,...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 46
 HIPAA WARNING FROM ADA CHAIR IN WAKE OF DENTIST FINE
Until two years ago, dental offices had avoided fines for HIPAA noncompliance.  In 2015, Dr. Joseph Beck became the first dentist to be fined for a HIPAA violation, which sent a warning to dental offices nationwide about HIPAA compliance. Interestingly, the penalty Dr. Beck paid was not issued by...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 23
 How Adware Scams Work and How They Work
You’re at your desk, working away when you receive a message from a Facebook friend. You click on the link. Congratulations! You’ve just fallen for the latest social media adware scam.While little is known about the adware or those behind it, the adware uses Facebook Messenger to track your web...  Read More
Posted 10/9/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 29
How Secure is Your Office’s WiFi Network?
If you offer patients a WiFi network to access when they are in your office waiting room, your practice is liable for any criminal activity that transpires.  Considering that nothing on the internet is really secret, this is a serious concern.You may provide a ‘splash page’ containing an acceptable...  Read More
Posted 9/18/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 31
How To Protect Patient Data Part 3: HIPAA's Physical Safeguards
The HIPAA Security Rule defines physical safeguards as “physical measures,policiesand procedures to protect electronic information systems from natural and environmental hazards and unauthorized intrusion.”In 2012, when Hurricane Sandy breached lower Manhattan, officials estimated that...  Read More
Posted 9/14/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 35
How To Protect Patient Data Part 2: Social Media Posts
By responding to a patient review on social media recently, a Texas dentist found himself in hot water with HHS and the Office for Civil Rights. While the dentist wasn’t fined formisusingpatient information, he did have to spend money for specialized legalcounsel,and likely spent many...  Read More
Posted 9/7/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 29
After the Disaster ...
Disaster recovery has been a staple of patient privacy law since 1996, and yet, many practices still operate without a viable data backup system in place. Following Hurricane Sandy in 2012, experts estimated that nearly half of all healthcare offices in Manhattan had no functioning backup or...  Read More
Posted 8/21/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 50
 Is HIPAA Compliance Worth Your Attention?
Most Americans think of themselves as honest, law-abiding citizens. However, consider a familiar experience: You get into your car to drive to work and the first thing you do is buckle up. Why?Either you buckle up because it’s the law, or you buckle up because you are mindful of the reports...  Read More
Posted 8/9/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 46
The Dark Side of Social Media Posts
Did you know that by responding to a patient review on social media you could find yourself in hot water with HHS and the Office for Civil Rights? That’s exactly what happened to a practice in Texas recently. Even if the practice manages to come away without fines for misusing patient...  Read More
Let's Talk about PHI
In my practice of protecting Dental Practices and Dentists, I see a HUGE lack of understanding around the area of PHI (Protected Health Information)! And that is a BIG problem, since that is what HIPAA is really all about.In a previous post () we briefly toured the HIPAA Privacy Rule. This time...  Read More
Posted 3/20/2017 by OSHA HIPAA Coach in ARE YOU HIP TO THE NEW INVASIVE HIPAA AUDITS of 2016?   |  Comments: 0  |   Views: 203
HIPAA Audits:  BRING IT! Successful Actions Every Dental Office Needs to Take  To Be in Control of their HIPAA Compliance
With the new wave of , (that began in November 2016 and are still running strong in 2017), most dental offices don’t know where to start to streamline their efforts. Turning the other cheek to this big, bold requirement won’t make it go away. And burying your head-in-the-sand will only...  Read More
Posted 11/22/2016 by OSHA HIPAA Coach in ARE YOU HIP TO THE NEW INVASIVE HIPAA AUDITS of 2016?   |  Comments: 0  |   Views: 113
GET "HIP" WITH HIPAA: Check Out this HIPAA Checklist of Requirements
As HIPAA Requirements evolve---It can seem impossible to keep up on the changes and updates. So many Townies are reaching out requesting a simplified checklist that can streamline efforts to set-up protocols properly within the dental office--to the new HIPAA Omnibus Rule Standards.HIPAA laws...  Read More
Posted 9/8/2016 by BluebackJay in Dental Accounting   |  Comments: 0  |   Views: 2090
Cloud-based Software & HIPAA Compliance
As much as our office enjoys using technology for its ease and efficiency, we're aware that not all technology is HIPAA compliant. We've found QuickBooks Online to be the most effective accounting software for dental practices, and Intuit (the makers of QuickBooks) confirms that their cloud-based...  Read More
Posted 5/17/2016 by dbaileypt in Secure Messaging and File Delivery - HIPAA Compliant Email   |  Comments: 0  |   Views: 53
Healthcare IT Security Legislation Changes
Informationsecurity has been among the most widely discussed topics in the health caresector for the past several years running, as regulators in Washington andadvocacy group officials work to tighten up best practices, standards andcompliance requirements. Data breaches have been widespread,...  Read More
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