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OSHA & HIPAA Compliance Made Easy
OSHA & HIPAA Compliance Made Easy
Smart Training
With 25+ years of OSHA experience and one of the nation's only Certified HIPAA Professionals, Smart Training makes compliance not only manageable but easy! We want to address your concerns, so comment and have your questions answered by the experts!

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Posted 6/12/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 12
Are Your BAAs Current?
Business Associate Agreements – BAAs – are the Achilles’ Heel of many healthcare office privacy strategies.  That’s because, like many aspects of privacy regulation, BAAs evolve over time.  Consequently, even when Business Associate Agreements are held for all vendors, they may not be HIPAA...  Read More
Posted 5/29/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 21
Social Media and HIPAA
Your office staff may not be aware that social media opens the doors to all sorts of HIPAA violations.  Take some commonsense precautions with postings:If you wouldn’t say it in your waiting room, don’t say it online.  Read social media content aloud before you post it.  If there’s information you...  Read More
Posted 5/24/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 19
HB300: The Real Thing!
In Texas, HIPAA and House Bill 300 have teeth.  But why should you believe us?     Ask the Lufkin woman who received 5 years’ probation for stealing patient information    Talk to the former Longview hospital employee who was sentenced to 18 months in prison for wrongful disclosure of patient PHI  ...  Read More
Posted 3/15/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 27
Had a Business Associate Tell You They’re HIPAA Certified?
 Many vendors would like HIPAA certification to confirm they are fully compliant with HIPAA Rules and understand all aspects of the Health Insurance Portability and Accountability Act (HIPAA), but is it possible to obtain HIPAA certification to confirm HIPAA compliance?Many companies claim they...  Read More
Posted 3/7/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 35
Finally … HIPAA-Compliant Texting and Collaboration
For busy dental professionals, convenient, worry-free communication and optimized workflow are essential elements of daily practice.  Our Certified HIPAA Professionals are continually asked to recommend HIPAA-complaint communication solutions.   Until recently, those recommendations were fraught...  Read More
Posted 1/29/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 33
WHAT ABOUT ENCRYPTED EMAIL? Part II
HIPAA requires both Covered Entities and Business Associates to retain past email communications containing ePHI. The retention period is 6 years. For any healthcare organization, no matter the size of the practice, storing 6 years of emails and attachments requires considerable storage space....  Read More
Posted 1/17/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 59
OSHA Fines North TX Dentist $5900 for Lack of Timely Staff Training
 OSHA recently fined a North Texas dental practice over $5,900 for two different violations of the Bloodborne Pathogens standard. OSHA asserted that the practice did not offer employees the opportunity to be tested after a needle stick injury and that the practice did not train their employees...  Read More
Posted 1/17/2018 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 53
WHAT ABOUT ENCRYPTED EMAIL?
Many Smart Training clients send Protected Health Information via email but are unsure how to make their email HIPAA compliant.  To add to the challenge, many email service providers offer an encrypted email service, but not all are HIPAA compliant – and few actually incorporate the necessary...  Read More
Posted 12/11/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 42
YOUR OFFICE, HIPAA AND SOCIAL MEDIA
Many times, HIPAA violations are caused by well-meaning staff members. More and more often, violations occur because of inappropriate use of social media. Staff members should be trained on the ‘Golden Rule’ of social media usage; if they wouldn’t say it in an elevator, they shouldn’t say it...  Read More
Posted 12/11/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 34
Revisiting Sexual Harassment
Recent media coverage makes it appropriate to revisit a topic that is relevant for even the smallest dental practice: Sexual harassment, and how to combat it.Sexual harassment prevention demands that team members know how to identify and respond to workplace harassment or discrimination. Reporting...  Read More
Posted 11/20/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 27
Ever wonder where the criminals who file fraudulent income tax returns get the data they need to scam the government?  Consider Jean Baptiste Alvarez, a 43-year-old behavioral healthcare worker who stole daily census sheets from the 267-bed facility where he worked. The census sheets contained all...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 40
You won't believe what someone asked me!
You might be surprised at the lengths some dental practice owners take to cut their expenses. A dental hygienist recentlyposedthis question in a forum, “My dentist told me today that in order to cut down on electricity usage from the autoclave and to save money on sterilization bags, he wants...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 23
HIPAA Security: Are Your Patients Records Safe?
A former nurse from Midway, Florida was convicted of wire fraud, theft of government funds, possession of unauthorized access devices and aggravated identity theft. The 41-year-old woman was employed as a nurse in a Tallahassee nursing home.She stole the personal information of 26 patients,...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 35
Don't Forget Those Utility Gloves!
Hands are porous and can act like a sponge. Chemicals that are not meant for the body to absorb are used on a daily basis in a dental practice. Wearing the appropriate hand protection for a task is very important. The gloves used to treat patients are very different than the gloves to be worn to...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 333
2018 New HIPAA Policies
One of the most valuable elements of Smart Training’s client offerings is our comprehensive HIPAA Policies and Procedures document, which offers more than 40 required patient privacy guidelines to client offices.Beginning in 2018, four new topics will be addressed by HIPAA Policies:    A new Cell...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 47
Are Scrubs Considered PPE?
That’s a question our Compliance Advisers are asked every week in the field. The short answer is “NO.” The long answer is a little more complex. Most scrub tops have short sleeves, which, for all practical purposes, makes them ill-suited for PPE, as PPE must cover the arms down to the wrists, to...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 27
Are Your Posts Breaching Patient Privacy?
Many dentists and dental office employees don’t realize that any social media discussion of patient treatment – even posts that do not identify a patient by name – can violate HIPAA.Because social media is still evolving, most offices have no social media policy and haven’t given much thought to...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 48
Until two years ago, dental offices had avoided fines for HIPAA noncompliance.  In 2015, Dr. Joseph Beck became the first dentist to be fined for a HIPAA violation, which sent a warning to dental offices nationwide about HIPAA compliance. Interestingly, the penalty Dr. Beck paid was not issued by...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 18
So many times when a practice needs a Treatment Coordinator to present the treatment plans to patients, the person hired is usually a good communicator but knows nothing about orthodontics.  This position is very important as it is part of our first impression that our new patients are forming...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 26
OSHA fines dental practice over $61,000
OSHA cited MD Dental Center PC, doing business as Smile Center Dental, for 26 alleged serious violations – including exposing workers to bloodborne pathogens hazards at the company’s facility in Washington, D.C. The inspection, initiated in response to a complaint, resulted in $61,600 in proposed...  Read More
Posted 11/3/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 23
 How Adware Scams Work and How They Work
You’re at your desk, working away when you receive a message from a Facebook friend. You click on the link. Congratulations! You’ve just fallen for the latest social media adware scam.While little is known about the adware or those behind it, the adware uses Facebook Messenger to track your web...  Read More
Posted 10/9/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 31
How Secure is Your Office’s WiFi Network?
If you offer patients a WiFi network to access when they are in your office waiting room, your practice is liable for any criminal activity that transpires.  Considering that nothing on the internet is really secret, this is a serious concern.You may provide a ‘splash page’ containing an acceptable...  Read More
Posted 10/5/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 92
Court orders dentist to pay $85K to employee fired for safety complaint
It began when a Massachusetts dentist changed his practice's procedure for disposing of contaminated needles. He told those in his Beverly-based office to first remove the protective caps before dropping them into sharps disposal containers, allegedly to fill the containers with more used needles...  Read More
Posted 9/27/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 32
OSHA increases fines by 78%
In the passage of last year’s Federal budget, a provision was included allowing OSHA to increase fines by approximately 78%, effective August 1, 2016. This dramatic increase in fines was described as a "catch-up" based upon the inflation rate from 1990, when they were last raised, to the present....  Read More
Posted 9/22/2017 by Smart Training in OSHA & HIPAA Compliance Made Easy   |  Comments: 0  |   Views: 59
September is Dental Infection Control Awareness Month
September is Dental Infection Control Awareness Month -  Back in March, The CDC released the new Summary of Infection Prevention Practices in Dental Settings: Basic Expectations for Safe Care. This is a must-read for every practice owner and clinician in the dental industry. Many of you might take...  Read More
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